Photocopying Cost Reduction Services

Just like energy and utilities providers, photocopier suppliers often rely on complex charging structures and confusing terms to hide the true nature of their costs, and to maximise their own revenues. Many photocopier lease agreements are “top heavy”, featuring excessive annual price rises, questionable network fees, misleading usage terms and minimum volume agreements that can leave you with hefty, unexpected charges.

The chief pitfall to look out for is the contract that looks and sounds like an “all you can eat” deal. You listen to the sales pitch, sign on the dotted line, then you and your staff behave like you’re on an all-inclusive contract. But half-way through the term you find a massive surcharge on your monthly invoice because you’ve used up your entire print and copying allowance. And when you check the fine print, you discover that your “all-inclusive” contract isn’t quite what you were led to believe.

Utilitas has a wealth of experience in this area, so we can examine your company’s requirements and propose a supplier who is prepared to deliver what you need, not what they want. We’ll negotiate the most favourable terms possible, with highly competitive pricing and a service level agreement to match your demands.

Our invoice validation service ensures that you’re charged the appropriate fixed fees and usage rates, and we’ll liaise with suppliers to claim a rebate should we identify any anomalies.

“Utilitas have always been on the end of the phone if I have needed any answers. They are very good at running through their quarterly reports with me, and have consistently found us the cheapest supplier”

Mike Macey, Finance OfficerHomewood School & Sixth Form Centre

“What I am most impressed about with Utilitas is that they are not solely focused on just getting the best rates, they also scrutinise all invoices, old and new to ensure no savings are left uncovered.”

Mark Dickens, BursarCumnor House School

Photocopying cost saving case studies

All case studies
Homewood School

Utilitas have continued to audit the school’s energy expenditure and ensure their billing is accurate and after working together for 6 years savings of nearly £30,000 have been achieved.

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Homewood School Photocopying
Cumnor House School

Originally a proprietorial boarding preparatory school for boys founded in Croydon, Cumnor House School moved to its present site in Danehill, Sussex in 1948 and became an educational trust in 1988, administered by a governing body. The savings so far have totalled over £11,000, representing a 19% saving.

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Cumnor House School Photocopying

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