Photocopying

Managed Print Cost Reduction Services

Just like energy and utilities providers, photocopier suppliers often rely on complex charging structures and confusing terms to hide the true nature of their costs, and to maximise their own revenues. Many photocopier lease agreements are “top heavy”, featuring excessive annual price rises, questionable network fees, misleading usage terms and minimum volume agreements that can leave you with hefty, unexpected charges.

The chief pitfall to look out for is the contract that looks and sounds like an “all you can eat” deal. You listen to the sales pitch, sign on the dotted line, then you and your staff behave like you’re on an all-inclusive contract. But half-way through the term you find a massive surcharge on your monthly invoice because you’ve used up your entire print and copying allowance. And when you check the fine print, you discover that your “all-inclusive” contract isn’t quite what you were led to believe.

Utilitas has a wealth of experience in this area, so we can examine your company’s requirements and propose a supplier who is prepared to deliver what you need, not what they want. We’ll negotiate the most favourable terms possible, with highly competitive pricing and a service level agreement to match your demands.

Our invoice validation service ensures that you’re charged the appropriate fixed fees and usage rates, and we’ll liaise with suppliers to claim a rebate should we identify any anomalies.

How we can help your business....

No matter which industry you are in, we have a bespoke procurement solution to meet your needs

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